Discussion on Project Management Operations

create a ppt based in the assignment
conclusion my assignment to a ppt, the length is about 3-4 pages max.I will upload the information bottom here

Request for Proposal
TEAM RED
Project Management Operations – MSPM1-GC2030.200, Fall 2020
 
Project Team                                                                                                                                                                                                     Barbara Heinert, Aliya Blackwood, Yu Han, Yanwen Wang
11/13/2020

 

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Request for Proposal

  1. Invitation letter

1.1 Summary

You are invited to submit a written proposal, including the associated cost for our organization’s IT testing and web development. Your bid should be presented following the requirements outlined in this Request for Proposal document Exhibit A (Scope of Work). Incomplete submissions will not be considered.

Background

Team Red is a 501(c) (3) non-profit organization incorporated in 2015. We provide project management services to startup organizations and small businesses in the tristate areas of New York, New Jersey, and Connecticut. Our mission is to empower and assist non-profits in successfully planning, executing, controlling, and monitoring the project until the customer can run the business independently.

Team Red has provided project management services to over 100 startup customers around the tri-states. Our organization has experience in various industries such as medical, social, education, hospitality, and entertainment.

  1. Request for Proposal Timeline
Task Date
RFP Issued September 21, 2020
Supplier Questions Submitted September 23, 2020
Responses to Questions Submitted to all suppliers September 25, 2020
Suppliers Intent to Bid September 28, 2020
Proposals Due October 5, 2020
  Shortlist Developed and Reference Checks October 9, 2020
Negotiation and Contract Award October 13, 2020

   2.1 Definitions

“MTC” or “Team Red” shall refer to Mobile Truck Clinic, the issuer of this Request for Proposal. The “service provider,” ‘contractor,” “supplier,” or “vendor,” referred to in this Request for Proposal, is the individual, company, or organization submitting the proposal. This Request for Proposal will be referred to as the “RFP.”

  1. Background

The goal of the project is to provide information to our customers, vendors, and sponsors. The website should provide contact information, schedule, place, and how to donate to the organization.

We are looking for a website with the capabilities outlined below.

  • An engaging and interactive website
    • Serve all the possible needs of its users.
    • Promote transparency and accountability of the organization by being able to vail all the information that might be required by the clients
    • Promote the organization brand by Outline all the benefits as well as the features of Team Red.
  • Strategic partnership – we seek a vendor with a clear understanding of the non-profit organization and offer insight into the next steps to achieving a sustainable and bright future.
  • Research-based design – Team Red seeks a website that meets the needs of the local community. Hence, the vendor is obligated to adopt a research-based and data-driven process to satisfy the users and the organization’s needs.
  • Responsive website – the visitors will be able to utilize the website via various devices such as tablets, smartphones with a satisfactory resolution.
  • Flexible solution; the website must meet the standards and technical specifications to maintain flexibility.
  • Evolutionary SaaS Solution- the vendors’ hosted software needs to be in a state of improvement and constant evolution.

Target Audiences

  • Current employees for informational and promotional purposes
  • Potential visitors with interest in the organizational mission
  • Customers/patients
  • Any non-governmental organization undertaking a community empowerment program
  • Non-profit agencies as well as the state/local government who potentially offer
  • Support to the mission and values of the Team Red organization. Local and national media
  1. Term of Agreement: The time of the awarded agreement will be 14 days commencing on 10/13/2020, ending 10/30/2020. At its sole discretion, Mobile Truck Clinic Company will determine whether or not to exercise the option.
  2. Issuing Department and Key Contact

Team Red’s Project Manager is the issuing office for this RFP. Submit your RFP electronically via email to Yu_Han@redteam.org no later than 4 pm on October 5, 2020. Responses can be maximum of 5 pages, utilizing 12 point font, submitted as 1.5 space PDF file. The Red Team has no obligation to consider any proposal that is not timely received. Bidders are responsible for assuring that the following information is in the subject line of your email: RFP-Case-0123MTC.

  1. Evaluation Criteria

 6.1 Selection Process

MTC will conduct a complete, unbiased, and fair evaluation of all submittals received in response to this RFP. MTC may appoint a selection committee to perform the review. The Clinic may request additional information from the Supplier at any time before the final approval of a selected proposal. The selection committee will choose the Supplier whose comprehensive proposal is most beneficial to MTC. Each submission will be reviewed to determine the overall responsiveness and qualifications outlined in the RFP.

Suppliers considered to be competitive may be asked to present their proposals virtually to the selection committee. The Clinic may select some or none of the Suppliers for interviews. MTC reserves the right to request a best and final offer beyond what is contained in the proposal. Selection may be made based upon the initially submitted proposal, without any additional presentation or interview.

6.2 Criteria

  • Experience of the Supplier on projects, goods, or services of similar scope.
  • Project approach and technical proposal
  • Experience of key personnel on projects, goods, or services of similar scope.
  • Customer technical support.
  • Database management capabilities.
  • Cost Proposal.
  • Responsiveness to this RFP and subsequent requests
  • Willingness to abide by the Clinic’s standard form agreements with few or no objections or changes.

Payment Terms and General Terms

Payment shall be made in four installments of $250 to a total of $1,000. The consultant should invoice Team Red for every 25% after the work. The final payment will be made upon the availability and functionality of the website. The invoices will be paid within 10 days.

Contract documents; the vendor shall agree to the various terms stipulated in this request for proposal and the purchase order terms of the Team Red organization. This proposal’s provisions shall also prevail in instances where there is conflicting interest between the broker’s service contract and the Team Red contract.

Insurance; the insurance requirements of the vendor shall conform to the provisions of this request for proposal. Before awarding the selected vendor, he may be required to supply the organization with insurance evidence as per the requirements set forth by the Team Red insurance and risk management. Governing law; any agreement, proposal, and request for proposal shall be subject to the laws of the state of New York and applicable to all the activities undertaken in New York.

Agreement termination; Team Red organization and the vendor can terminate at any time with one business day notification.

  1. Statement of Work (Exhibit A)

Summary

This project involves the design and development of a web site for use by MTC. This project will follow the timeline outlined below and does not include ongoing maintenance of the site outside of what may be stated in the scope.

Project Scope

This Scope of Work (SOW) covers the following activities and deliverables:

  • Theme Design and Development: The theme presented with the proposal will be the basis for the website’s design. There will be a period of revisions and development that will start once you have signed off on the design. Once the action has begun, only minor changes can be made without affecting the project’s scope.
  • Host and Domain Setup: If hosting is required, MTC will source and set up hosting for the requested domain. Requested Domain: http://MTCredteam.com. Maintenance of the account will fall to MTC after the project.
  • WordPress Installation and Setup: MTC will install and set up the Content Management System on the domain mentioned above so that Yu Han can maintain the site.
  • Content Entry: MTC will enter the initial content you provide to me. This will include text and pictures for each page to be created with the initial setup.

The site’s pages will include Homepage, About Us, Service page, Blog page, Contact page, and Donations. The features of the site will be accessible to any mobile and desktop users.

Deliverables:

Account and login information Website deployed on the requested domain
A backup copy of the files associated with the site Instruction manual for Website maintenance

 

 

Schedule

Sign Contract October 13, 2020
Finalize Design October 20, 2020
Finalize Testing October 27, 2020
Website goes life October 30, 2020

 

 

Price

The total price of this project as agreed upon during the proposal of $1,000.

Key assumptions

The Contractor has provided the Red Team with a complete list of your requirements for the website.

Acceptance

The client named below verifies that the terms of this Statement of Work are acceptable. The parties hereto are acting with proper authority by their respective companies.

Company Name: Mobile Truck clinic                         Contractor:

Authorized Signature: Yu Han                         Authorized Signature:

Date: 11/14/2020                                                       Date:

 

 

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