SYSTEM IMPLEMENTATION-NOTES AND GUIDELINES

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Session #46, Mon., Sept. 15, 2008, 4:30-5:30

SECURITY ARCHITECTURE & ENGINEERING

Part III – SYSTEM IMPLEMENTATION

Sponsored by the ASIS Standing Council on Security Architecture & Engineering

Presented by David G. Aggleton, CPP,CSC

AGGLETON& ASSOCIATES

2008 ASIS INTERNATIONAL

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THE PROCESS PART I – Basis of Security Design – Define Assets – Identify Threats and Associated Risk – Determine Vulnerability – Develop Security Requirements

PART II – Systems Design & Engineering – Document Design Criteria – Prepare Construction Documents – Estimate Implementation Costs

PART III – System Implementation

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PART III TOPICS

SYSTEM PROCUREMENT CONSTRUCTION MANAGEMENT SHOP DRAWINGS PROJECT MEETINGS TRAINING COMMISSIONING ACCEPTANCE TESTING FINAL DOCUMENTATION

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SYSTEM PROCUREMENT

SOLE SOURCE – Trusted Contractor

Negotiated Lump Sum Itemized Pricing Open Book

or COMPETITIVE BID – RFP to Prequalified Contractors – IFB for Public Bids

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SYSTEM PROCUREMENT

WHO AS PRIME CONTRACTOR? – General Contractor – Electrical Contractor – Security Contractor

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SYSTEM PROCUREMENT

TYPICAL SCHEDULE – DAY 1 – Issue Contract Documents

(Construction Documents + Contractual Conditions)

– DAY 7 – Pre-bid Meeting/Walk-through – DAY 20 – Last Requests for Information (RFIs) – DAY 30 – Receive Bids – DAY 45 – Analysis & Leveling – DAY 50 – Interviews – DAY 60 – BAFO and Selection

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CONSTRUCTION MANAGEMENT

WHO DOES IT? – In-House – Construction Mgmt. Firm – Security Design Consultant

ADMINISTRATION – Contractual Aspects

FIELD MANAGEMENT – Technical Aspects

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CONSTRUCTION ADMINISTRATION

BONDING & INSURANCE PREPARING & EXCECUTING CONTRACT PROCESSING INTERIM PAYMENTS MAINTAINING PROJECT DOCUMENTATION (Submittals, Sign-offs, Meeting Minutes, etc.)

PROJECT BOOKKEEPING CHANGE ORDER PROCESSING CERTIFICATE OF ACCEPTANCE FINAL PAYMENT

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FIELD MANAGEMENT

REVIEW OF TECHNICAL SUBMITTALS SCHEDULE TRADES INTERIM INSPECTIONS WORK MEASUREMENT CHAIRING JOB MEETINGS INITIATING/REVIEWING CHANGE ORDERS WITNESSING TESTING & TRAINING ACCEPTANCE TESTING

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SHOP DRAWINGS REVIEW BY:

CM, Architect, Engineer, Consultant

EQUIPMENT CUTS SAMPLES (Exposed equipment, cable) DEVICE LOCATION PLANS CABLE/CONDUIT PLANS RISERS (Power & Signal) TERMINATION SCHEDULES FABRICATION & MOUNTING DETAILS

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PROJECT MEETINGS FREQUENCY

ATTENDEES – Need to Know, with Input

AGENDA – Issue before meeting, Follow it!

CHAIRPERSON – Focused, Control

MINUTES – Issue within 48 hours – Highlight & Date Action Items

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TRAINING

WHO NEEDS IT? – Console Operators – Security Supervisors – Maintenance Personnel – Employees (Awareness/ User Interface)

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Training (cont.)

PLANNING FACTORS – Location – Factory or Site – Curriculum – Overview, Focused – Scheduling – Many Courses – Certification – Mgmt. needs to know

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COMMISSIONING

DATA INPUT – Employee Database (Name, Access, Ph. #) – Zone Descriptors – Time Zones – Standard Reports – Graphic Maps – Video System Programming – Output Control – Watch Tour Sequences

WHO INPUTS? – Contractor – Operator – Supervisor

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ACCEPTANCE TESTING TESTING METHODOLOGY – Contract Documents, Contractor Supplied

COVERAGE – Floor-by-Floor – System-by-System – Random Sample

TOOLS – Plans, Test Forms (Punch List) – 2 – Way Radios – System Logs, Reports

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ACCEPTANCE TESTING (cont.)

TESTS TO REMEMBER – Line Supervision – Fire Alarm Interface – Power Failure Mode – Battery Operation – Communications Failure – Forced Entry – Invalid Card – Off-Hours Operation

PUNCHLIST – RETEST – PUNCHLIST – RETEST………………………ACCEPTANCE

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FINAL DOCUMENTATION

AS-BUILT/RECORD DRAWINGS – Device Location Plans – Cable/Conduit Plans – Risers – Terminations – Installation Details – Equipment Cuts

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Final Documentation (cont.)

OTHER DOCUMENTS – Test Documentation – Operations Manuals/Guides – Maintenance Manuals – Software Documentation – Certifications : UL, FM

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SUMMARY THE QUALITY OF THE IMPLEMENTATION & THE DOCUMENTATION DETERMINES: – Reliability – Maintainability – Expandability –

Acceptance IDENTIFY IN-HOUSE RESOURCES – or BID OUT PLAN IMPLEMENTATION AT START OF PROJECT PREPARE REALISTIC SCHEDULE IDENTIFY TRAINING NEEDS EARLY

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